Vendor Maintenance Coordinator

Serving the needs of all families with young children, Carter’s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter’s, OshKosh B’gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.

How you’ll make an impact:

The Vendor Maintenance team has the ability to work with people at all levels in our organization daily. The primary role of the Vendor Maintenance Associate - AP is to create, review and approve vendor profiles internally and externally. The Vendor Maintenance Associate - AP will also be responsible for updating the vendor details internally and externally as well as vendor invoice management delegation of authority.

This role typical reports into the AP Supervisor, and is based in our Buckhead office in our hybrid work environment

• Management of the Vendor onboarding process including communication with the vendors as well as internal business partners and indirect sourcing team
• Review and submit new internal and external vendor creation requests and ensure the request is approved through concerned approval levels and contains all of the relevant requirements to be an active vendor with Carter’s (e.g. W9/W8, vendor verification (TIN/Navex), completion of approved checklist, etc)
• Manage vendor updates, such as updating vendor details in SAP.
• Function as the key internal contact for all business partners seeking to onboard a new vendor
• Periodic reviews of all vendor data and activity status to ensure that the vendor profiles are current and accurate
• Function customer service back-up
• Assist the other roles within accounts payable, as necessary

We’d Love to hear from you if:

Must have:

• Attention to detail, experience dealing with highly sensitive and confidential information
• Experience working with SAP or large systems such as (Oracle, Peoplesoft); specifically, in the area of accounts payable
• 1+ years AP experience invoice processing department or managing vendor onboarding and year-end vendor reporting (e.g. 1099/1042)
• Track record of managing and organizing large workloads
• Experience working with people at all levels of an organization. Ability to establish and maintain strong relationships.  Must be a team player and able to work collaboratively with and through others.
• Flexible and adaptable; able to work in ambiguous situations
• Clear and effective verbal & written communication and critical thinking
• Knowledge of Microsoft Office with advanced Excel

Preferred skills and experience:

• Enthusiastic personality, capable of presenting an empathetic and positive problem-solving personality to internal and external stakeholders; root cause identification skills.
• Diligent demeanor capable of ensuring compliance to detail
• Knowledge of Microsoft Office with advanced Excel skills
• Bachelor’s or Associate’s degree is preferred, Accounting, Finance, or Technical degree is preferred

Our Team Members:

• Lead Courageously: Have a strong sense of personal values that align with our Company values
• Collaborates Broadly: Build cooperation, trust, and thrive in a consensus driven environment
• Customer Focus: Proactively seek opportunities to leverage data and fact-based insights to serve customers and/or internal clients
• Drive Growth: Set aggressive goals and implement plans precisely
• Cultivates Innovation:  Respectfully challenge the "we’ve always done it this way" mentality and explore new ways to achieve desired outcomes

Make a career at Carter’s:

• Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess.

NOTE:  This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.

Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law.